Real estate

Exposé generator for estate agencies with four staff: property data, photos, floor plan and energy certificate are captured once, and the tool turns them into a PDF and a web page with price per square metre, service charges and an open list of drawbacks. Before sending, a plausibility check compares area, number of rooms and price against the advert and flags deviations; every version is stamped with date and version number so old square metres cannot slip into new exposés. Output as PDF and as a link for applicants. The tool supplies the template, release stays with the agency.

Statement tool for property managers with 180 rented flats and twelve owners: meter readings, invoices and the allocation key are imported once, and finished service charge statements per flat come out as PDFs. The system re-adds every total, flags items that are not recoverable and lists missing receipts; a deadline calendar shows which statement is still open within the twelve-month window. Missing invoices appear as a reminder list before sending. Output as single PDFs and as a batch export for all owners. The tool supplies template and check list, the legal assessment stays with the management.

Booking tool for estate agencies with six colleagues and around thirty lettings a month: available slots and the flat are entered, applicants book themselves and immediately receive a confirmation with address, directions and notes. The system blocks double bookings, keeps a waiting list and frees the slot automatically on cancellation; a reminder goes out twenty minutes before, and a key log shows who needs which key. Appointments from several portals merge into one calendar. The result is a daily schedule per colleague as PDF or dashboard.

Letter generator for property managers with 260 flats and nine owners: current rent index value, last increase and three comparable flats are captured, and a complete rent increase letter is produced as PDF. Before sending, the system checks whether the waiting period is met and no mandatory field is empty, and flags missing justifications; a list shows when each tenant was last increased and reminds of the next round. Service date and deadline are logged per letter. Output as a single letter or a batch export. The tool supplies the template, the legal assessment stays with the management.

Property overview for property managers with ninety properties, from an old building with eight flats to a terraced house: address, owner, meter and key number are searchable in one place, and each card shows area, rooms, rent, last statement and a photo. The data comes from three Excel lists for flats, owners and bank details and is merged on import; the system detects duplicate addresses and proposes a merge. Meter and key numbers remain available without an internet connection. The result is a filterable list with an export for owner enquiries.

Handover report generator for estate agencies with eight staff: defects are captured by photo and voice note, meter readings typed or dictated, and a structured report is produced as PDF. Photos are matched to the right room line, voice notes converted to text, and date, time and meter number filled in automatically; unclear recordings are flagged for a second check. Both parties sign on the tablet and each receives a copy by link. The report serves as a record, assessing the defects stays with the parties.

Contract generator for private landlords with six flats of their own: address, area, rent, deposit and house rules are held as master data, and a tenancy agreement is produced as PDF with attachments. Before printing, the system checks whether a mandatory field was left empty, whether the old floor area still appears anywhere and whether all special agreements are listed; deviations appear as a check list. Every contract version is archived with a date so changes remain traceable. The tool supplies the draft, the legal review stays with the lawyer.

Handover checklist for landlords with four self-managed flats: one list per flat covering meter numbers, smoke alarms, cellar keys and deposit, sent by link a day in advance. Items are ticked off on the phone, open points appear at the end as a short list, and the completed sheet comes back as a PDF. If a mandatory entry such as the meter number is missing, the item stays visible until it is filled in. The list supplies the sequence, judging the condition stays with both sides.

Vacancy monitor for a housing cooperative with 240 units: notices and contract ends are collected, and the system calculates vacant days, lost rent and refurbishment needs per flat. An overview shows which contracts end in the same month so re-lettings can be scheduled in a staggered way; before each re-letting date the system reminds of the deadline. The figures can be output as a monthly report and as a dashboard. The tool supplies the metrics, the decision stays with the cooperative.

Payment reconciliation for housing companies with 310 tenancy agreements: the bank statement is imported as PDF or CSV, entries are matched to tenants and contracts, and deviations are output as a list. The system detects part payments through the target-actual comparison and flags them separately instead of booking them as paid in full; open items are graded by days and sent as a short overview every morning. The tool counts days and delivers lists; which steps management takes is decided by management.

Maintenance planner for the technical lead of a property management firm with 140 properties: boiler servicing, lift inspection, smoke alarms, legionella testing and gutters are set up once with interval and deadline, producing an annual schedule with due dates. If an appointment is cancelled, the system proposes three alternative dates, informs tenants via a notice and keeps the inspection deadline running; at the start of each month a list of all work due arrives. Completed jobs are documented with date and proof. The tool supplies schedule and deadlines as reminders, the technical sign-off stays with the tradesperson.

Report generator for the management of fourteen owners associations: accounting figures and minutes are read in, and a quarterly report per owner is produced as PDF with share, reserve development, relevant resolutions and open items from the previous year. Figures are assigned to association and owner via the share list so foreign figures cannot end up in a report; a batch run creates all reports at once. Each report can be printed individually or as a package. The tool supplies figures and compilation, the content sign-off stays with the management.

Purchase price calculator for estate agencies focused on owner-occupied flats: price per square metre from several portals, uplifts and deductions for floor, balcony and condition, plus land transfer tax and notary costs are combined and output as a price range. Comparable sales from the same street feed in as a corridor, and the system shows which assumptions move the price most. The figures can be handed out as a sheet for applicants; the tool provides orientation, not a valuation in the legal sense.

Document checklist for the notary appointment when selling owner-occupied flats: land register extract, declaration of division, energy certificate and further proofs are captured with their dates, and the system shows per document whether it is missing or too old. An extract older than three months is flagged, missing proofs appear as an open list, and buyer and seller side receive a shared status by link. On the day before the appointment a short confirmation arrives showing which documents are complete. The tool supplies the list; completeness is confirmed by the notary at the end.